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Constitution and By-laws  Version 1 - 2012


1.      1. Name


The name of the Group shall be ‘The Isami Ryu Martial Arts Academy’ and referred to within this document as the ‘IRMAA’.



2.   2. Aims


The aims of the group shall be; -


·        To promote health and well-being within the community


·        To promote the benefits of martial arts within the community


·        To promote community development through the arts, sport and recreational activities


·        To develop strong, community-led cohesion and create opportunities for independent community relationships and growth.


·        To create opportunities for volunteers within the community and to nurture growth of volunteers on an individual level


·        To enable personal development of community members through increasing employability, independence



3.     3.  Membership


Membership consists of the Steering Group and the Management Committee


3.1  The Steering Group


Membership is formed from those interested in helping IRMAA to achieve its aims and who is willing to abide by the constitution of IRMAA.


Potential new members may apply to either the Chair of Vice Chair in the First instance; who will facilitate an interview to assess the suitability of any candidate for membership. If a candidate is seen to be suitable for membership, the Management Committee will vote on their inclusion to the group at either an ordinary meeting or via communication through electronic means.


A member of the steering group appropriate to the role will provide the successful candidate with an induction to understand the role of IRMAA and any particular role the candidate may fulfil.

The Chair of the Management Committee, or in their absence the Vice Chair, shall preside over all meetings of the Group.


Every Steering Group member shall have one vote at Annual General Meetings (AGM) and any Extraordinary General Meeting (EGM), which may need to be called.


Voting at Steering Group Meetings shall be on a show of hands. If there is a tied vote, the Chair will have the casting vote.


The quorum for Annual General Meetings and Extra-ordinary General Meetings shall be half plus one.


3.2  The Management Committee


The Management Committee is responsible for the administration of the IRMAA and shall consist of not less than 4 members.


These members are drawn from the Steering Group and are elected at the AGM. The Management Committee feed and liase directly with the steering group for the IRMAA, which will support the work being done at the Centre and with the Thompson Centre Manager and Allanson Street School as appropriate


The core officers of this Management Committee shall be the Chair, the Vice Chair, the Treasurer and the Secretary. These officers may not include any persons related to each other or residing at the same address.


Other posts may include based on the needs and growth of IRMA an Operations Co-ordinator and a Safeguarding Officer.


Additional Posts may be created on a permanent or temporary basis depending on the needs of the IRMAA at the AGM or at an EGM. These positions are discussed at the AGM where members of the Management Committee may stand for re-election.


The Management Committee shall meet at least 4 times a year on a quarterly basis.


The Chair or in their absence the Vice Chair shall preside over all meetings of the Management Committee.


Every Management Committee member shall have one vote at the meetings of the Management Committee. Voting is based on a show of hands. If there is a tied vote, the Chair will have the casting vote.


4.      4. . Finance


Any monies obtained by IRMAA from official bodies for specific purpose (Restricted Funds) must be used for that purpose and that purpose alone.


Any other monies raised by IRMAA by other means such as Fundraising Activities may be utilised in any fashion the Management Committee see as keeping with or furthering the Aims of IRMAA.


Any Bank account opened for IRMAA shall be in the name of the Isami Ryu Martial Arts Academy.


The Group is a ‘not for profit’ organisation


Two members from the core officers of Management Committee Officer must sign any cheques issued (Chair, Vice Chair, Secretary, Treasurer).


If the Group ceases to operate then any funds will be returned to issuing organisations in the case of Restricted Funding and any remaining funds may be distributed to a Group with similar aims after a vote of the Steering Group.



5.      5. Annual General Meeting (AGM)


      The Chair shall call an AGM within 6 weeks of the end of each financial year.



6.      6. Extraordinary General Meetings


The Chair must call an EGM at any time throughout the year if petitioned by at least 25% of the membership



7.     7. Disciplinary Procedures


If any member is found to have broken faith with the constitution or in any other way is seen to have brought IRMAA into disrepute then an EGM will called to decide the matter where the case for all parties may be represented and a vote on the individuals continued membership of IRMAA will be taken in accordance with normal voting procedures.



8.      Dissolution


The Group may be wound up at any time if agreed by 75% of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another group with similar aims.


9. Declaration

IRMAA hereby adopts and accepts this constitution as a current operating guide.   

David Clare 

David Clare

This constitution was approved and signed by members of the steering committee and management committee on 1st September 2012