ISAMI RYU MARTIAL
and protecting of children and
NB It may sometimes be necessary
for staff or volunteers to do things of a personal
nature for children, particularly if they are young or are disabled. These tasks should only be carried out with the full understanding and consent of parents and the persons
With regard to this document Isami Ryu Martial Arts Academy is herein referred to as IRMAA With regard to this policy and in line with
‘The Children’s Act 1989’ and ‘The
Protection of Children Act 1999’ a child is defined as a person under the age of 18
Working Together to Safeguard Children (HM Government, 2010) is a detailed government guidance document,
applicable to all organisations that work with children. It stresses that organisations
have a responsibility to work
together, within a common framework, to ensure that those who come into contact with children are skilled and safe, and to
ensure that concerns are properly acted upon.
In line with this guidance IRMAA have a designated Safeguarding Officer or ‘lead adult’
and any satellite club associated with IRMAA will be required to have a club welfare officer.
IRMAA has a duty of care to safeguard all
children and vulnerable adults involved in its activities and clubs from harm either through wilful acts or through negligence.
All children have a right to protection and the needs of the disabled and others who may be particularly vulnerable must be taken into
account. IRMAA will ensure the safety and protection
of all children and vulnerable adults
involved in its activities and
clubs through adherence to
the guidelines adopted by IRMAA and advised by Local
Authority Children’s Services and the Child Protection in Sport Unit.
will be reviewed at an interval of not more than 14 months.
2. Aims and objectives
IRMAA will ensure that all children and vulnerable adults have
the right to protection from
IRMAA will ensure
that all suspicions and allegations of abuse will be taken seriously and responded to quickly, sensitively and in the appropriate manner
That the welfare of the child or vulnerable adult is at all times paramount
That all instructors, coaches, assistants and volunteers working either paid or unpaid within clubs which are a part of IRMAA at
all times follow best practice
in these regards
provide a suitable individual to act as Child Protection Officer, a role
that will also encompass that
of protection of vulnerable adults
be upheld in accordance with
the Data Protection Act 1984
Definitions of best practice
working in an open environment thus avoiding private or unobserved situations encouraging open communication, treating children, young people and vulnerable adults with respect and dignity at all times.
Keeping up to date with all qualifications, technical skills, insurance and regulations relevant to the role
within the organisation
of parents and/or carers wherever possible:
Being a strong role model by giving enthusiastic, constructive feedback rather than negative criticism and by setting example in
all situations both within and without the dojo
Recognising the developmental needs and
capacity of all children and
consent to act ‘in loco parentis’ if the need arises for the administration of emergency first aid and/or other emergency medical treatment
Keeping up to date records of students including contact numbers
and information of any medical
conditions. Also ensuring that such information is kept confidential and treated in accordance with the Data Protection Act.
Except in exceptional
circumstances such emergency medical treatment being given or sought avoids spending time alone with children away from others.
The following should never be sanctioned,
all instructors, coaches, assistants and volunteers
working either paid or unpaid within clubs that are a part of IRMAA a IRMAA official should never:
Engage in rough physical or sexually provocative games, including horseplay.
a room with a child not their own
Allow or engage in any form of inappropriate touching.
Allow children to use inappropriate language
Make sexually suggestive comments to a child, even in fun.
Reduce a child
to tears as a form of control.
Allow allegations made by a child to go unchallenged, unrecorded or not acted upon.
Do things of a personal nature for children or disabled adults that they can do for themselves.
Invite or allow children
to stay with you at
your home unsupervised.
There is a need to be responsive
to a person’s reactions. If a person is fully dependent on you, talk with him/her about what you are doing and give choices where possible. This is particularly so if you are involved in any dressing or undressing of outer clothing, or where there is physical
contact, lifting or assisting a child to carry out particular activities.
Avoid taking on the responsibility
for tasks for which you are not appropriately trained.
Definitions of abuse
Most of your work should focus on the sport. The safeguarding measures are mainly intended to help you practice martial arts in a safe
environment. This will help children and adults to feel supported, and ensure that most problems are tackled before they become
so, it is extremely important that there is an awareness of different forms of abuse, and of the possible signs that abuse
is occurring. Although this should not be the main focus of the safeguarding and protection measures, it could prevent a child
or adult from coming to harm. The following descriptions of different types of abuse, taken from Working Together to Safeguard
Children (HM Government, 2010):
Abuse and neglect - abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm.
Children may be abused in a family or in an institutional or community setting; by those known to them or, more rarely,
by a stranger. They may be abused by an adult or adults or another child or children.
Physical abuse - physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating,
or otherwise causing physical harm to a child.
Physical harm may also be caused when a parent or carer fabricates
the symptoms of, or deliberately induces illness in a child.
Emotional abuse - emotional abuse is the persistent emotional
maltreatment of a child such as to cause
severe and persistent
adverse effects on the child’s emotional development.
It may involve conveying
to children that they are worthless or unloved,
inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally
inappropriate expectations being imposed on children.
These may include interactions that are beyond the child’s developmental capability, as well as overprotection
of exploration and learning, or preventing the child participating in
normal social interaction.
It may involve seeing or hearing the ill-
treatment of another. It may involve serious bullying causing
frequently to feel frightened or in danger, or the
exploitation or corruption of children. Some level of emotional
abuse is involved in all types of maltreatment of a child, though it
may occur alone.
Sexual abuse - sexual abuse involves forcing or enticing
or young person
to take part in sexual activities, including
prostitution, whether or not the child is aware of what is happening.
The activities may involve physical contact, including penetrative
(e.g. rape, buggery or oral sex) or
non-penetrative acts. They may
include non-contact activities, such as involving children in looking
at, or in
the production of, pornographic material or watching
sexual activities, or encouraging children to behave in sexually
Neglect - neglect is the persistent failure to meet a child’s basic
physical and/or psychological needs, likely to result in the serious
impairment of the child’s health or development. Neglect may
occur during pregnancy as a result of maternal
Once a child is born, neglect may involve a parent or carer failing
to provide adequate
food and clothing, shelter including exclusion
from home or abandonment, failing to protect a child from physical
and emotional harm or danger, failure to ensure adequate
supervision including the use of inadequate care-takers,
failure to ensure access to appropriate medical care or treatment.
It may also include neglect of, or unresponsiveness
to, a child’s
basic emotional needs.
Bullying - bullying may be defined as deliberately hurtful behaviour, usually repeated over a period of time, where it is
difficult for those bullied
to defend themselves.
It can take many forms, but the three main types are physical (e.g. hitting, kicking,
theft), verbal (e.g. racist or homophobic remarks, threats, name
calling) and emotional (e.g. isolating an individual
from the activities and social acceptance of their peer group).
The damage inflicted by bullying can frequently be underestimated. It can
cause considerable distress to children, to the extent that it affects their health and development or, at the extreme, causes
them significant harm (including self-harm). All settings in which children are provided with services or are living away
from home should have in place rigorously enforced anti bullying strategies.
You can find more information about bullying and how to deal with
it in the Anti-bullying
5. Incidents that must be reported/recorded
If any of the following occur you should report this immediately to another colleague and record the incident. You should also ensure the parent / carer of the child / vulnerable adult
6. Use of photographic/filming equipment at sporting events
If you accidentally hurt
a student in one of these groups
If he/she seems distressed in any manner
If a student appears to be sexually aroused by your actions
If a student misunderstands or misinterprets something you have
There is evidence that some people have used sporting events as
an opportunity to take inappropriate
photographs or film footage of young
and disabled sports people in vulnerable positions.
All clubs should be vigilant and any concerns should to be reported to the Safeguarding Officer. Video as a coaching aid: there is no intention to prevent club coaches and teachers using video equipment as a legitimate coaching aid. However, performers and their
parents/carers should be made aware that this is part
of the coaching programme and such
films should be stored safely.
7. Recruitment and training of instructors and volunteers
IRMAA recognises that anyone may have the potential
to abuse children in some way and that all reasonable
steps are taken to ensure
unsuitable people are prevented
from working with
All volunteers should complete an application form. The application
form will elicit information about an applicant's
past and a selfdisclosure about
any criminal record. An enhanced
CRB check from an applicant must be produced, as a volunteer no charge ought to be levied for this
8. Responding to allegations or suspicions
It is not the responsibility of anyone
working in IRMAA or its member clubs, in a paid or
unpaid capacity, to decide whether or not child abuse has taken place. However, there is a responsibility
to act on any concerns
through contact with the appropriate authorities.
We will assure all staff/volunteers that they will be fully supported and protected, anyone who in
good faith reports his/her concern that a colleague is, or may be, abusing a child.
there is a complaint against a member of staff there may be three types of investigation;
a criminal investigation, child protection investigation, a disciplinary or misconduct investigation.
The results of the police and child protection
investigation may well influence the disciplinary investigation, but not necessarily. It can be very difficult to identify that abuse or neglect is occurring,
or that someone’s
poor conduct is having a serious impact on a child or adult. It’s not always a question of identifying the visible signs
of abuse; often, a child or adult speaking out raises concerns.
Children may not be able to give a clear
explanation of what has happened, but will indicate that something is wrong. It is not your responsibility to investigate or intervene, but it is your responsibility to listen and to make sure
that the child receives all the necessary help and support.
Here are five simple steps that you should take if someone reports a concern
Stay calm and assure the child.
2. It takes a lot of courage for a child to disclose a problem, and
he/she usually wants
you to help. Do not make promises of
confidentiality, but be clear that you may
have to contact
other people who will be able to help.
3. Listen carefully to what the child says
and do not suggest ideas. Keep
questioning to a minimum, use open questions, and record the conversation as soon as you can. Record
precise words and
phrases (as closely as possible) and be clear to make a distinction between fact and opinion.
4. Report the concern to your Welfare Officer, or go directly to
the Safeguarding Officer.
If you fear that a child is at
immediate risk, and you cannot get advice from
you should contact your local police or social services.
5. Do not discuss
the concerns with others until you have
reported them, as above.
A Welfare Officer might contact
the Safeguarding Officer if they feel the problem is serious, and it is possible that the police and/or social services may then become inolved. It is
responsibility to make these decisions; the correct course of action is for you to report the concern, as quickly
and accurately as you can.
Action in the case of reports or suspicions of abuse
Concerns about poor practice: If, following consideration, the allegation is clearly about poor practice, the Safeguarding Officer will
deal with it as a misconduct issue. If the allegation is about poor practice by the Safeguarding Officer, or if the matter
has been handled inadequately and concerns remain, it should be reported to the relevant officer who
will decide how to deal with the allegation and whether or not to initiate
9.2. Concerns about suspected abuse: Any suspicion that a child has been abused by either a member of staff or a volunteer should be reported to the Safeguarding Officer, who will take such steps as considered necessary to ensure the safety of the child in question and any other child who may be at risk. The Safeguarding Officer will refer the allegation to the social services department, which may involve
the police, or go directly to the police if out-of-hours.
The parents or carers of the child will be
contacted as soon as possible
following advice from the social services department. The
Safeguarding Officer should also notify the relevant Local Authorities officer who in turn will inform the Local Authorities Child Protection Officer who will deal with any media enquiries.
the Safeguarding Officer
is the subject of the
suspicion/allegation, the report must be made to the
most senior IRMAA official available who will inform
the appropriate Local
Authorities Manager or
in his/her absence the Duty Social work Child Protection
Officer who will refer the allegation to social services.
Every effort should be
made to ensure that confidentiality
is maintained for all concerned. Information should be handled and disseminated
on a need to know basis only. This includes
the following people; The Safeguarding Officer, the
parents / carer of the person who is alleged to have been abused, the person making the allegation, social services/police, the alleged abuser (and parents if the alleged abuser is a child)
Seek social services advice on who should approach
abuser. Information should
be stored in a secure place with limited access to
designated people, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant and secure).
9.4. Internal enquiries
Child Protection Officer will make an immediate decision
about whether any individual accused
of abuse should be
temporarily suspended pending further police and social services
• Irrespective of the findings
of the social services or police
inquiries the Child Protection
Officer who will ask the chair to raise
Committee to assess all individual cases to decide
whether a member of staff or volunteer can be reinstated and how
this can be sensitively handled. This may be a difficult decision,
particularly where there is insufficient evidence to uphold any
action by the police. In such cases, the Disciplinary
a decision based upon the available information, which could suggest that on a balance of probability; it is more likely than not that the allegation is true. The welfare of the child should remain of paramount importance throughout.
to deal with the aftermath of abuse Consideration should be given to the kind of support that children, parents and members of staff may need. Use of helplines, support groups and open meetings will maintain an
open culture and help the healing
The British Association for
Counselling Directory is available from The British Association
for Counselling, 1 Regent Place, Rugby CV21 2PJ, Tel: 01788 550899, Fax: 01788
562189, Email: firstname.lastname@example.org, Internet: www.bacp.co.uk
should be given to what kind of support may be appropriate for the alleged perpetrator. On occasions it is possible that there can be malicious, unfounded accusations of abuse and while these must be thoroughly
investigated the effect on the alleged abuser will be profound.
of previous abuse Allegations of abuse may
be made some time after the event (eg by an adult who
was abused as a child or by a member of staff who is still currently working with children).
Where such an allegation is made, the club should follow the procedures as detailed above and report the matter to the social services or the police. This is because other children, either
within or outside sport, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse is automatically excluded from
working with children.
is reinforced by the
details of the Protection of Children Act 1999.
We don’t put up with bullying in our club. You should tell someone if you see bullying. We are committed to providing a caring,
friendly and safe environment
for all our members so they can train in a relaxed and secure atmosphere.
Bullying of any kind is unacceptable
at our club. If bullying does occur, all members or parents should be able to tell and know that incidents will be dealt with
promptly and effectively. This
means that anyone who knows that bullying is happening is expected to tell the club welfare officer of safeguarding officer
of IRMAA or a member of the club coaching team.
What is Bullying?
Bullying is the use of aggression with the intention of hurting
another person. Bullying results
in pain and distress to the victim. Bullying can be carried out by children or adults. Bullying can have lots of different forms: No one should be a victim of bullying, we
all have the right to be treated with respect and dignity and above all individual strengths should be acknowledged and their
achievements celebrated. No one should be made to feel inferior of hurt by other people’s deliberate actions.
· Emotional - being unfriendly, excluding (emotionally
and physically), sending hurtful
text messages, tormenting, (e.g. hiding equipment, threatening gestures
· Physical - pushing, kicking, hitting, punching or any use of
· Racist - racial taunts, graffiti, gestures
· Sexual - unwanted physical contact or sexually
Homophobic - because of, or focussing on the issue of sexuality
· Verbal - name-calling, sarcasm, spreading rumours, teasing
· Disability - name calling and limiting people’s opportunities
Here are some
examples of what we call ‘bullying’:
· Someone calling you offensive names
· Being threatened and feeling scared
· Being pressured to give someone your money or your things
· Being hit or pushed deliberately and with intended
· Having your personal
items damaged or broken
· Someone spreading rumours
about you or about your family
Someone posting hurtful comments or pictures on the web (such as on Facebook)
Why do we care about bullying?
Bullying is a serious problem. You have
the right to stop it and the right to tell people how you feel and you have the right to expect action to be taken.
Objectives of this Policy
· To make sure that the club finds out about
bullying and deals with it as well as possible.
· All club members, volunteers and parents should know what bullying is.
· All club members, volunteers and parents should know understand this policy and should follow
it when bullying is reported.
All members and parents should know about this policy, and should understand what to do if bullying arises.
· As a club we take bullying seriously. Members and parents should be assured that they would be supported
when bullying is reported.
Bullying will not be tolerated.
How to spot if someone is being bullied? A person might show that he or she is being bullied in lots of
ways. Children and adults should be aware of these
possible signs and they
should investigate if he or she:
Says he or she is being bullied
Is unwilling to go to club sessions
Becomes withdrawn anxious or lacking in confidence
Feels ill before training sessions
home with torn/damaged clothes or damaged
Has possessions “go missing”
Asks for money
or starts stealing money (to pay bully)
Has unexplained cuts or bruises
Is frightened to say what’s
Gives unlikely explanations for any of the above
In more extreme cases:
Cries themselves to sleep or has nightmares
Becomes aggressive, disruptive or unreasonable
Is bullying other children or siblings
Attempt or threatens suicide or runs away
These signs and behaviour may indicate other problems, but bullying should be considered a
possibility and should be investigated.
1. Report bullying incidents to the club leader, club welfare officer, IRMAA safeguarding officer, a member of the club or ring the local authority Safeguarding Team
2. In cases of serious bullying,
the club should contact the IRMAA safeguarding officer
3. Parents should be informed and will be asked to come in to a meeting to discuss the problem
4. If necessary
and appropriate, the police will be consulted
5. The bullying behaviour and threats
of bullying will be investigated and bullying will
be stopped as quickly as possible.
6. An attempt will be made to help the bully (bullies) change their behaviour and disciplinary action
will also be considered where there have been serious acts of misconduct.
7. The club will initiate
disciplinary action under the club constitution if the bully does not change
his or her behaviour.
How we will work with the bully and the victim
If we decide (if necessary after receiving advice from IRMAA) that it is appropriate for us to deal with the situation, we will follow
1. Where the victim is comfortable to do so and the bullying has not become very serious, reconciliation
will be attempted by getting
the parties together. It may be that a genuine apology solves the problem.
2. If this fails/ or is not appropriate
a small panel (Made up from Club leader, club welfare officer, and another key member of the club) will
meet with the alleged victim or parent and hild alleging bullying
to get details of the
allegation. Notes/minutes will be taken
for clarity, and these should be agreed by all as a true account.
3. The same panel will meet with the alleged bully and parent/s and put the incident raised to them to answer and give their view of the allegation. Minute’s will be taken and agreed.
4. If bullying has, in their view, taken place, the panel will consider whether it is serious enough to take disciplinary action immediately under the club’s
5. If disciplinary
action is not taken immediately, the member should
be warned and put on notice of further action i.e. temporary or permanent suspension if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at
6. In some cases the bully
or parent of the bully or bullied member can be asked to attend training sessions, if they are able to do so, and if appropriate. The club committee should monitor the situation for a given period to ensure the bullying is not being repeated.
7. All lead seniors involved
with both members should be made aware of the
concerns and outcomes of the process i.e. the warning.
In the case of adults reported to
be bullying members under 18
1. We will contact the IRMAA safeguarding officer for advice on the action to be taken. Bullying by an adult is child abuse and allegations
will be treated very seriously.
In most cases in which adults are found to have bullied children, child protection awareness training is the minimum likely outcome. Serious disciplinary action by the club and/or IRMAA could also be taken.
3. More serious cases may be referred to statutory
services such as
the police or social services.
We will consult statutory services at an early stage if we think that this could be relevant.
· The club has or is developing a written constitution, which includes what is acceptable and proper behaviour for all members of which the anti bullying policy is one part.
· All members and parents of junior members will sign to accept the constitution upon joining the
· The club welfare officer will raise awareness about bullying
and why it matters,
and if issues of
bullying arise in the club, will consider meeting with members to discuss the issue openly
and constructively, seeking support
from IRMAA as necessary.
policy drew closely on
that provided to schools
by KIDSCAPE. KIDSCAPE is a voluntary organisation committed to help prevent child bullying.
KIDSCAPE can be contacted
on 0207 730
Concerns outside the immediate sporting environment (egg a parent or carer): 9.9. Information for social services or the police about suspected abuse:
Report your concerns to the Safeguarding Officer, who should contact social services or the police as soon as possible
who will appropriate Local Authorities Manager or in
his/her absence the Duty Social work Child Protection
Officer who will refer the allegation to social services.
If the Safeguarding
Officer is not available, the person being told of
or discovering the abuse should contact social services or the police immediately rather than wait for the Safeguarding Officer to become available
To ensure that this information is as helpful as possible, a detailed record should always
be made at the time
of the disclosure/concern, which should include the following:
The name, age, date of birth, address and telephone number of the person who has received the alleged abuse
Whether or not the person making the report is expressing their
own concerns or those of someone
The nature of the allegation.
Include dates, times, any special factors and other relevant information.
Make a clear distinction between what is fact, opinion or hearsay.
A description of any visible bruising or other injuries. Also any
indirect signs, such as behavioural
changes. Details of witnesses
to the incidents.
The direct account,
if it can be given, of what has happened and how any bruising or other injuries occurred.
Have the parents been contacted? If so, what has been said?
Has anyone else been consulted?
If so, record details.
If the child
was not the person who reported the incident, has the child been spoken to? If so, what was said? Has anyone been alleged to be the abuser?
Record details. Where possible referral to the police or social services should
be confirmed in writing within 24 hours and the name
of the contact that took the
referral should be recorded.